Buy-in glass without the back-and-forth
Raise and email purchase orders, track what's received and auto-chase what's late — and let the AI read your suppliers' price-list PDFs straight into live prices. No more typing rate cards by hand.
No sign-up. Click around a demo glazing company's day — sending is switched off, so nothing you do reaches anyone.
- No setup fee
- iPhone, Android & web
- Every feature on every plan
Supplier orders
Drawn illustration of the supplier orders list.
Price lists without the typing, late glass without the surprise
Two jobs that eat hours every month: keeping supplier prices up to date, and noticing glass is late before the fitter does.
Supplier price lists, read for you
The problem. A supplier sends a 20-page PDF price list. Someone spends two days typing it in — and does it again at the next price rise.
How Coglass fixes it. Upload the PDF, a photo or a spreadsheet on the supplier’s page and press Parse uploaded file. Coglass reads the rows; you check them, set your markup and add the ones you want. PDFs and photos are read by AI, which we switch on for your company; spreadsheets are read without it.
What you see
- Possible duplicates flagged before anything is added
- Glass becomes products; edgework, holes and other process charges become bought-in operations
- Bulk price update: a % per category when the supplier puts prices up, and your selling prices follow
Late glass, chased for you
The problem. Glass due on Tuesday hasn’t turned up, and nobody noticed until the fitter went to load the van.
How Coglass fixes it. Every purchase order has an expected date. Switch on auto-chase and Coglass emails the supplier when an order passes it — or press Chase supplier and check the email first.
What you see
- Open and overdue orders for each supplier
- When each order was last chased
- On the planner, a booking turns hatched red when its glass won’t arrive in time
From order placed to glass received — all tracked
Coglass manages the full supplier ordering cycle so nothing gets forgotten.
Set up your suppliers
Add your glass suppliers to Coglass with their name, email, phone and lead times. Set a default lead time per supplier — Coglass uses this to automatically calculate expected delivery dates on every order.
Import their price list
Upload your supplier's price list as a PDF, photo, Excel or CSV file. Coglass reads the article numbers, descriptions and prices, you check them, and they're added to your catalogue — saving hours of manual data entry.
Assign supplier to each glass line
On each order, assign which supplier is providing each glass item. For IGUs, assign a supplier per pane if different suppliers provide different components. Add notes to the supplier about special requirements.
Send the supplier order
Click Send Order. Coglass generates a PDF order and emails it to your supplier's address. The order lists every item, dimensions, article numbers and any special instructions. The sent timestamp is recorded automatically.
Track delivery status
The supplier orders list shows every order with its expected delivery date and current status: On Order, Received or Issue Reported. When glass arrives, mark it as Received — the production board updates automatically.
Chase overdue orders automatically
If a delivery is overdue, Coglass can automatically send a chase email to the supplier. Chase count and timestamp are recorded so your team knows what's been done and when — no duplicate chasing.
Everything you need to manage glass suppliers
From price lists to delivery confirmation — supplier management that saves hours every week.
- Supplier databaseStore all your suppliers with contact details, VAT and CRO numbers, lead times and payment terms.
- Send orders by emailGenerate and email supplier orders directly from Coglass — no copying into separate emails or spreadsheets.
- AI price list importUpload a PDF price list and AI reads the article numbers, descriptions and prices for you to check, then adds them as products.
- Expected delivery trackingAuto-calculated from lead time. Shows days remaining or overdue so you know exactly what to chase.
- Auto supplier chasingSwitch on auto-chase and Coglass emails the supplier when a delivery is overdue, recording each chase — or press Chase yourself.
- Receipt confirmationMark glass as received when it arrives. Production board updates instantly — no manual cross-referencing.
- Issue reportingFlag a delivery as Issue Reported if glass arrives damaged or incorrect — tracked against the supplier order.
- Delivery note and invoice uploadAttach delivery notes and supplier invoices directly to the supplier order for your accounts records.
- Internal suppliersMark in-house production as an internal supplier — tracks the same way as external suppliers on the board.
- Per-pane supplier assignmentFor sealed units, choose a supplier for each pane when different suppliers make different panes.
- Supplier notes on order linesAdd specific notes for the supplier on each glass line — special requirements, reference numbers, delivery instructions.
- Numbered POs per jobEvery purchase order raised on a job gets its own reference (0080-1, 0080-2…) that stays with the job.
- Hire ordersScaffold and access hire raised as an order to the hire company, delivered to the site or to your yard.
More of Coglass
New to this? Read what to look for in glass software.
Stop chasing suppliers on the phone
Book a demo and we'll walk you through it on the kind of jobs you do.
No sign-up. Click around a demo glazing company's day — sending is switched off, so nothing you do reaches anyone.